Meeting of the BYCC Management Committee
Held on Thursday 30th June 2022 at 7.30pm in the Bembridge Youth and Community Centre lounge.
Present: Bill Bristow (Chairman) Carl Johnston (Treasurer), Keith Cook, Bryan Jones.
Also present: Diane Portwine
- Apologies for absence
Tina Bishop (Secretary)
- Approval of the minutes from the last meeting
Minutes approved.
- Treasurer’s Report
With the price increases due in April 2022 for electric. Carl Johnston confirm
our direct debit of £175.00 per month is fixed for two year. The energy company
have now adjusted the direct debit to £249.00 fixed for two years. The reason for
the adjustment was due to the energy company working out the figures based on when
the BYCC was shut. An up to date meter reading was requested and the amount was
changed.
A copy of the up to date BYCC accounts is attached.
£171.50 was raised from the stall at the street fair by Tina Bishop & Diane Portwine
- Events for 2022
Trail 5 Sunday 31st July 2022
Sarah Payne has agreed to sponsor the run again and will provide the medals.
Diane Portwine will order the six glass trophies for the winners.
Bryan Jones will forward a link for the race which can be linked to the BYCC Facebook
Page to advertise the event.
Bryan Jones will organise the stewards for the course. Bill Bristow & Carl Johnston will
be available.
Online entry is ongoing and registration will be available on the day with Sarah Portwine.
The kitchen will be open for refreshments. Water will be provided on route and at the
finish plus squash will also be available.
Bryan Jones asked the committee if we would purchase an app which automatically
calculates the final positions of all the runners. This was agreed.
Halloween. Saturday 29th October 2022
The DJ is booked for this event. Mike & Wendy have agreed to judge the fancy
dress competition. Diane Portwine will ask Steve Warburton for the fancy dress
competition prizes, which he has kindly donated in the past. Paul Wray has agreed
to run the games again.
Firework Night. Friday 4th November 2022
The fireworks have been booked and a deposit paid. Diane Portwine will advertise for
stall holders to go in the hall. Enquires will be made for outside catering and hot drinks to
be provided on the night.
Christmas 2022 at the BYCC. Date to be agreed.
A Christmas quiz is to be organised. With teams paying £1 per person and a maximum of
eight players and a minimum of six per team. Diane Portwine will ask Paul Wray to run
the quiz. There will be a number of different sections, with a prize for each section.
And a prizefortheoverallwinningteam. Prizestobedecidednearerthetime.
- Any other business
- Closing the bar on Friday evenings.
A discussion was held. It was decided to close the bar on Friday evenings.
- New boiler for the BYCC
A discussion was held. Diane Portwine will get three quotes for the cost of the new
boiler and installation. She will also check with the Bembridge Parish Council if
the asset grant of one thousand pounds is still available.
- Management Committee Parish Council Trustee’s for this year.
Diane Portwine has read the Bembridge Parish Council minutes and Liz Mitchell
and Josh Lake and been nominated. We have not had any notification of this from the
Bembridge Parish Council clerk. Diane Portwine will check with the clerk next week.
- Steyne Park Working Group
A discussion was held. Bill Bristow will join Keith Cook as the BYCC representatives
on this working group. Diane Portwine will confirm this with Martin Groom who heads
up this working group.
7. Date of next meeting
This is to be confirmed. It will be our Annual General Meeting